How to integrate Outlook Mail (Office 365) using Informatica PowerCenter
Learn how to quickly and efficiently connect Outlook Mail (Office 365) with Informatica PowerCenter for smooth data access.
Read and write Microsoft Outlook Mail (Office 365) data effortlessly. Send, manage, and sync messages, attachments, and folders — almost no coding required. You can do it all using the high-performance Outlook Mail (Office 365) ODBC Driver for Informatica PowerCenter (often referred to as the Outlook Mail (Office 365) Connector). We'll walk you through the entire setup.
Ready to dive in? Download the product to jump right in, or follow the step-by-step guide below to see how it works.
Introduction
JSON / REST API is becoming more and more popular each day as everyone embrace cloud-centric services. This article is primarily focused on Informatica users who want to access Outlook Mail (Office 365) data or may be other API Integration in Informatica. However many tips and techniques described in this article will help you to understand how to integrate Outlook Mail (Office 365) / XML SOAP / JSON / REST API in other ETL / Reporting apps such as Tableau, Power BI, SSRS, Talend, Excel and many more.
After going through this article you will learn how to Read Outlook Mail (Office 365) / JSON / REST API data in Informatica and understand the concept of JSON / REST API. We will go through many screenshots and step-by-step examples to demonstrate Outlook Mail (Office 365) or REST API integration in Informatica PowerCenter.
XML / JSON can come from a local file or REST API service (internal or public) so we will include both examples in this article (i.e. Read JSON files in Informatica, Import REST API in Informatica). So let’s get started. Next article will focus on how to write data to API in Informatica (POST / PUT data)
If you need to consume API which is not listed on connector library page then please refer to the below article links. It talks about how to read / write pretty much any API and not just Outlook Mail (Office 365) API. It explains various API tips / tricks using our other Universal Drivers not mentioned in this article (i.e. ZappySys JSON / XML and CSV Drivers).
Requirements
This article assumes that you have full filled following basic requirements.
- Download Install ZappySys ODBC PowerPack (API Driver for Outlook Mail (Office 365) included)
- Install Informatica PowerCenter Client Tools (e.g. Workflow and Mapping Designers)
- Access to a Relational database such as SQL Server (or use any of your choice e.g. Oracle, MySQL, DB2 ). If nothing available then you can use flat file target.
High level Steps for Import Outlook Mail (Office 365) data using Informatica (Read Outlook Mail (Office 365) API data)
Before we dive deep to learn how to load Outlook Mail (Office 365) data in Informatica (i.e. Outlook Mail (Office 365) to SQL Table), Here the summary of high-level steps you need to perform to import Outlook Mail (Office 365) in Informatica (same steps for Import JSON / XML / REST API).
- Download and Install ZappySys API Driver (for connecting to Outlook Mail (Office 365))
- Create ODBC DSN using ZappySys API driver and choose Outlook Mail (Office 365) Connector during Wizard
- Create Relational > ODBC Connection in Informatica Workflow designer (Point to DSN we created in the previous step)
- Import Outlook Mail (Office 365) Source Definition in the Informatica Mapping Designer > Sources Tab
- Import Target Table Definition in the Informatica Mapping Designer > Targets Tab
- Create source to target mapping in Mappings tab
- Save mapping (name m_API_to_SQL_Load )
- Create Session using the mapping we created in the previous step
- Save Workflow and execute to load Outlook Mail (Office 365) data into SQL Table. Verify your data and log.
Video Tutorial – Read any API / JSON data in Informatica (Load Outlook Mail (Office 365) to SQL Table)
Below video is not about Outlook Mail (Office 365) API but its showing API access in general (for any API). By watching following ~5 min video can learn steps listed in this article to load JSON API data into SQL Server Table using ZappySys JSON Driver. You can go though full article to learn many useful details not covered in this video.
Getting Started – Import Outlook Mail (Office 365) to SQL Server in Informatica
Now let’s get started. For example purpose, we will read data from Outlook Mail (Office 365) and load data into SQL Server Table using Informatica Workflow.
Create data source using Outlook Mail (Office 365) ODBC Driver
Step-by-step instructions
To get data from Outlook Mail (Office 365) using Informatica PowerCenter, we first need to create an ODBC data source. We will later read this data in Informatica PowerCenter. Perform these steps:
-
Download and install ODBC PowerPack (if you haven't already).
-
Search for
odbcand open the ODBC Data Sources (64-bit):
-
Create a User data source (User DSN) based on the ZappySys API Driver driver:
ZappySys API Driver
- Create and use a User DSN if the client application runs under a User Account. This is the ideal option at design time (e.g., when developing in Visual Studio). Use it for both types of applications (64-bit and 32-bit).
- Create and use a System DSN if the client application runs under a System Account (e.g., as a Windows Service). This is usually the required option in a production environment. If your Windows Service is a 32-bit application, you must use the 32-bit ODBC Data Source Administrator to configure this
-
When the Configuration window appears give your data source a name if you haven't done that already, then select "Outlook Mail (Office 365)" from the list of Popular Connectors. If "Outlook Mail (Office 365)" is not present in the list, then click "Search Online" and download it. Then set the path to the location where you downloaded it. Finally, click Continue >> to proceed with configuring the DSN:
OutlookMailOffice365DSNOutlook Mail (Office 365)
-
Now it's time to configure the Connection Manager. Select Authentication Type, e.g. Token Authentication. Then select API Base URL (in most cases, the default one is the right one). More info is available in the Authentication section.
Outlook Mail (Office 365) authentication
Use delegated access (User Credentials) whenever you want to let a signed-in user work with their own resources or resources they can access. Whether it's an admin setting up policies for their entire organization or a user deleting an email in their inbox, all scenarios involving user actions should use delegated access. [API reference]
Follow these simple steps below to create Microsoft Entra ID application with delegated access:
WARNING: If you are planning to automate processes, we recommend that you use a Application Credentials authentication method. In case, you still need to use User Credentials, then make sure you use a system/generic account (e.g.automation@my-company.com). When you use a personal account which is tied to a specific employee profile and that employee leaves the company, the token may become invalid and any automated processes using that token will start to fail.- Navigate to the Azure Portal and log in using your credentials.
- Access Microsoft Entra ID.
-
Register a new application by going to
App registrations
and clicking on New registration button:
INFO: Find more information on how to register an application in Graph API reference. -
When configuration window opens, configure these fields:
-
Supported account type
- Use
Accounts in this organizational directory only, if you need access to data in your organization only.
- Use
-
Supported account type
-
Redirect URI:
- Set the type to
Public client/native (mobile & desktop). - Use
https://zappysys.com/oauthas the URL.
- Set the type to
-
After registering the app, copy the Application (client) ID for later:
-
Then copy OAuth authorization endpoint (v2) & OAuth token endpoint (v2) URLs to use later in the configuration:
-
Now go to SSIS package or ODBC data source and use the copied values in User Credentials authentication configuration:
- In the Authorization URL field paste the OAuth authorization endpoint (v2) URL value you copied in the previous step.
- In the Token URL field paste the OAuth token endpoint (v2) URL value you copied in the previous step.
- In the Client ID field paste the Application (client) ID value you copied in the previous step.
-
In the Scope field use the default value or select individual scopes, e.g.:
-
email -
offline_access -
openid -
profile -
Mail.Read -
Mail.Read.Shared -
Mail.ReadBasic -
Mail.ReadBasic.Shared -
Mail.ReadWrite -
Mail.ReadWrite.Shared -
Mail.Send -
Mail.Send.Shared -
User.Read -
User.ReadBasic.All -
Group.Read.All
-
- Press Generate Token button to generate Access and Refresh Tokens.
- Optional step. Choose Default User Id from the drop down menu (if someone shared a mailbox with you).
- Click Test Connection to confirm the connection is working.
- Done! Now you are ready to use the API Connector!
API Connection Manager configuration
Just perform these simple steps to finish authentication configuration:
-
Set Authentication Type to
User Credentials [OAuth] - Optional step. Modify API Base URL if needed (in most cases default will work).
- Fill in all the required parameters and set optional parameters if needed.
- Press Generate Token button to generate the tokens.
- Finally, hit OK button:
OutlookMailOffice365DSNOutlook Mail (Office 365)User Credentials [OAuth]https://graph.microsoft.com/v1.0Required Parameters Authorization URL Fill-in the parameter... Token URL Fill-in the parameter... Client ID Fill-in the parameter... Scope Fill-in the parameter... Return URL Fill-in the parameter... Optional Parameters Client Secret Refresh Token File Path Login Prompt Option Default User Id (Select after clicking **Generate Token**) me RetryMode RetryWhenStatusCodeMatch RetryStatusCodeList 429|503 RetryCountMax 5 RetryMultiplyWaitTime True
Outlook Mail (Office 365) authentication
Application-only access is broader and more powerful than delegated access (User Credentials), so you should only use app-only access where needed. Use it when: 1. The application needs to run in an automated way, without user input (for example, a daily script that checks emails from certain contacts and sends automated responses). 2. The application needs to access resources belonging to multiple different users (for example, a backup or data loss prevention app might need to retrieve messages from many different chat channels, each with different participants). 3. You find yourself tempted to store credentials locally and allow the app to sign in 'as' the user or admin. [API reference]
Follow these simple steps below to create Microsoft Entra ID application with application access permissions.
- Navigate to the Azure Portal and log in using your credentials.
- Access Microsoft Entra ID.
-
Register a new application by going to
App registrations
and clicking on New registration button:
INFO: Find more information on how to register an application in Graph API reference. -
When configuration window opens, configure these fields:
-
Supported account type
- e.g. select
Accounts in this organizational directory onlyif you need access to data in your organization only.
- e.g. select
-
Supported account type
-
Redirect URI:
- Set the type to
Public client/native (mobile & desktop). - Leave the URL field empty.
- Set the type to
-
After registering the app, copy the Application (client) ID for later:
-
Then copy OAuth authorization endpoint (v2) & OAuth token endpoint (v2) URLs:
-
Continue and create Client secret:
-
Then copy the Client secret for later steps:
-
Continue by adding permissions for the app by going to the API permissions section, and clicking on Add a permission:
-
Select Microsoft Graph:
-
Then choose Application permissions option:
-
Continue by adding these Mail (Outlook) permissions:
-
Finish by clicking Add permissions button:
-
Now it's time to Grant admin consent for your application:
-
Confirm all the permissions are granted:
-
Now go to SSIS package or ODBC data source and use the copied values in Application Credentials authentication configuration:
- In the Token URL field paste the OAuth token endpoint (v2) URL value you copied in the previous step.
- In the Client ID field paste the Application (client) ID value you copied in the previous step.
- In the Client Secret field paste the Client secret value you copied in the previous step.
- Choose Default User Id from the drop down menu.
- Click Test Connection to confirm the connection is working.
- That's it! Now you can use the connector.
API Connection Manager configuration
Just perform these simple steps to finish authentication configuration:
-
Set Authentication Type to
Application Credentials [OAuth] - Optional step. Modify API Base URL if needed (in most cases default will work).
- Fill in all the required parameters and set optional parameters if needed.
- Finally, hit OK button:
OutlookMailOffice365DSNOutlook Mail (Office 365)Application Credentials [OAuth]https://graph.microsoft.com/v1.0Required Parameters Token URL Fill-in the parameter... Client ID Fill-in the parameter... Client Secret Fill-in the parameter... Scope Fill-in the parameter... Default User Id Fill-in the parameter... Optional Parameters RetryMode RetryWhenStatusCodeMatch RetryStatusCodeList 429|503 RetryCountMax 5 RetryMultiplyWaitTime True
-
Once the data source connection has been configured, it's time to configure the SQL query. Select the Preview tab and then click Query Builder button to configure the SQL query:
ZappySys API Driver - Outlook Mail (Office 365)Read and write Microsoft Outlook Mail (Office 365) data effortlessly. Send, manage, and sync messages, attachments, and folders — almost no coding required.OutlookMailOffice365DSN
-
Start by selecting the Table or Endpoint you are interested in and then configure the parameters. This will generate a query that we will use in Informatica PowerCenter to retrieve data from Outlook Mail (Office 365). Hit OK button to use this query in the next step.
SELECT * FROM MyMessages
Some parameters configured in this window will be passed to the Outlook Mail (Office 365) API, e.g. filtering parameters. It means that filtering will be done on the server side (instead of the client side), enabling you to get only the meaningful datamuch faster . -
Now hit Preview Data button to preview the data using the generated SQL query. If you are satisfied with the result, use this query in Informatica PowerCenter:
ZappySys API Driver - Outlook Mail (Office 365)Read and write Microsoft Outlook Mail (Office 365) data effortlessly. Send, manage, and sync messages, attachments, and folders — almost no coding required.OutlookMailOffice365DSNSELECT * FROM MyMessages
You can also access data quickly from the tables dropdown by selecting <Select table>.AWHEREclause,LIMITkeyword will be performed on the client side, meaning that thewhole result set will be retrieved from the Outlook Mail (Office 365) API first, and only then the filtering will be applied to the data. If possible, it is recommended to use parameters in Query Builder to filter the data on the server side (in Outlook Mail (Office 365) servers). -
Click OK to finish creating the data source.
Video Tutorial
Create Connection in Informatica Workflow Designer
Once you create DSN using API Driver our next step is to define a connection for Outlook Mail (Office 365) source in Informatica PowerCenter Workflow designer.
- Open Workflow designer [W] icon
- Goto Connections > Relational
- Click New and select ODBC
- Now on the ODBC connection setup enter connection name, some fake userid / password (this is a required field but its ignored by JSON Driver)
-
In the Connection String field enter the exact same name of DSN (Open ODBC Data Sources UI to confirm)
Configure Outlook Mail (Office 365) connection in Informatica for REST API – Using ZappySys API Driver
- Click OK to close the connection properties.
That’s it. Now we ready to move to next step (define source and target in Mapping Designer).
Import Outlook Mail (Office 365) Source Definition in Informatica Mapping Designer
Now let’s look at steps to import Outlook Mail (Office 365) table definition.
-
Open Informatica Mapping Designer (Click [D] icon)
-
Click on Source Icon to switch to Sources designer
-
From the top menu > Click on Sources > Import from Database …
-
Select ODBC data source from the dropdown (Find out DSN we created earlier to use as JSON Source)
-
Click Connect button to get a list of tables. Any array node is listed as a table. Also, you will see array node with parent columns (e.g. value_with_parent). You may get some warning like below but they are harmless so just ignore by clicking OK.
DLL name entry missing from C:\Informatica\PowerCenter8.6.1\client\bin\powrmart.ini Section = ODBCDLL Entry = ZappySys JSON Driver
—————————————————-
Using EXTODBC.DLL to support ZappySys JSON Driver. For native support of ZappySys JSON Driver make an entry in the .ini file. - Select Table you wish to get (You can filter rows by custom SQL query. We will see later in this article how to do)
- Optionally once table structure is imported you can rename it
- That’s it, we are now ready to perform similar steps to import Target table structure in the next section.
Import SQL Server Target Definition in Informatica Mapping Designer
Now let’s look at steps to import Target table definition (very similar to the previous section, the only difference is this time we will select DSN which points to SQL Server or any other Target Server).
Now lets look at steps to import target table definition in Informatica mapping designer.
- In the Mapping Designer, Click on Target Icon to switch to Target designer
- From the top menu > Click on Targets > Import from Database …
- Select DSN for your Target server (if DSN doesn’t exist then create one by opening ODBC Sources just like we created one for JSON API source (see the previous section about creating DSN).
- Enter your userid , password and Schema name and click Connect to see tables
- Select Table name to and click OK import definition.
Create Source to Target Mapping in Informatica (Import JSON to SQL Server)
Once you have imported source and target table definition, we can create mapping and transformation to load data from JSON to SQL Table.
- First open Mapping Designer (Click [D] icon)
- Drag JSON Source from sources folder
- Drag SQL Table from Targets folder
- Map desired columns from Source to target
-
For certain columns you may have to do datatype conversion. For example to convert OrderDate form nstring to DataTime you have to use Expression Transform like below and map it to target. In below example, our JSON has date format (e.g. 2018-01-31 12:00:00 AM ). To import this to DateTime field in SQL server we need to convert it using TO_DATE function. Use double quotes around T to make this format working.
TO_DATE(OrderDate,'YYYY-MM-DD H12:MI:SS AM') --For ISO use below way TO_DATE(OrderDate,'YYYY-MM-DD"T"HH24:MI:SS') - Once you done with mapping save your mapping and name it (i.e. m_Api_To_SQL)
- Now lets move to next section to create workflow.
Create Workflow and Session in Informatica
Now the final step is to create a new workflow. Perform following steps to create workflow which with a session task to import JSON data into SQL table.
- Open workflow designer by click [W] icon.
-
Launch new workflow creation wizard by click Workflow top menu > Wizard
name your workflow (e.g. wf_Api_Tp_Sql_Table_Import) - Finish the wizard and double-click the Session to edit some default properties.
- First change Error settings so we fail session on error (By default its always green)
- Select JSON connection for Source
- Change default Source query if needed. You can pass parameters to this query to make it dynamic.
- Select Target connection of SQL Target Table
- Save workflow
- That’s it. We ready to run our first workflow to load JSON data to SQL.
Execute Workflow and Validate Log in Informatica
Now once you are done with your workflow, execute it to see the log.
POST data to Outlook Mail (Office 365) in Informatica
There will be a time when you like to send Source data to REST API or SOAP Web Service. You can use below Query for example. For detailed explanation on how to POST data in Informatica check this article .
Video Tutorial – How to POST data to REST API in Informatica
Here is detailed step by step video on REST API POST in informatica PowerCenter
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Optional: Centralized data access via ZappySys Data Gateway
In some situations, you may need to provide Outlook Mail (Office 365) data access to multiple users or services. Configuring the data source on a Data Gateway creates a single, centralized connection point for this purpose.
This configuration provides two primary advantages:
-
Centralized data access
The data source is configured once on the gateway, eliminating the need to set it up individually on each user's machine or application. This significantly simplifies the management process.
-
Centralized access control
Since all connections route through the gateway, access can be governed or revoked from a single location for all users.
| Data Gateway |
Local ODBC
data source
|
|
|---|---|---|
| Simple configuration | ||
| Installation | Single machine | Per machine |
| Connectivity | Local and remote | Local only |
| Connections limit | Limited by License | Unlimited |
| Central data access | ||
| Central access control | ||
| More flexible cost |
To achieve this, you must first create a data source in the Data Gateway (server-side) and then create an ODBC data source in Informatica PowerCenter (client-side) to connect to it.
Let's not wait and get going!
Create Outlook Mail (Office 365) data source in the gateway
In this section we will create a data source for Outlook Mail (Office 365) in the Data Gateway. Let's follow these steps to accomplish that:
-
Search for
gatewayin the Windows Start Menu and open ZappySys Data Gateway Configuration:
-
Go to the Users tab and follow these steps to add a Data Gateway user:
- Click the Add button
-
In the Login field enter a username, e.g.,
john - Then enter a Password
- Check the Is Administrator checkbox
- Click OK to save
-
Now we are ready to add a data source:
- Click the Add button
- Give the Data source a name (have it handy for later)
- Then select Native - ZappySys API Driver
- Finally, click OK
OutlookMailOffice365DSNZappySys API Driver
-
When the ZappySys API Driver configuration window opens, go back to ODBC Data Source Administrator where you already have the Outlook Mail (Office 365) ODBC data source created and configured, and follow these steps on how to Import data source configuration into the Gateway:
-
Open ODBC data source configuration and click Copy settings:
ZappySys API Driver - Outlook Mail (Office 365)Read and write Microsoft Outlook Mail (Office 365) data effortlessly. Send, manage, and sync messages, attachments, and folders — almost no coding required.OutlookMailOffice365DSN
-
The window opens, telling us the connection string was successfully copied to the clipboard:
-
Then go to Data Gateway configuration and in data source configuration window click Load settings:
OutlookMailOffice365DSNZappySys API Driver - Configuration [Version: 2.0.1.10418]ZappySys API Driver - Outlook Mail (Office 365)Read and write Microsoft Outlook Mail (Office 365) data effortlessly. Send, manage, and sync messages, attachments, and folders — almost no coding required.OutlookMailOffice365DSN
-
Once a window opens, just paste the settings by pressing
CTRL+Vor by clicking right mouse button and then Paste option.
-
Open ODBC data source configuration and click Copy settings:
-
Once done, go to the Network Settings tab and Add a firewall rule for inbound traffic:
- This will initially allow all inbound traffic.
- Click Edit IP filters to restrict access to specific IP addresses or ranges.
-
Crucial Step: After creating or modifying the data source, you must:
- Click the Save button to persist your changes.
- Hit Yes when prompted to restart the Data Gateway service.
This ensures all changes are properly applied:
Skipping this step may cause the new settings to fail, preventing you from connecting to the data source.
Create ODBC data source to connect to the gateway
In this part we will create an ODBC data source to connect to the ZappySys Data Gateway from Informatica PowerCenter. To achieve that, let's perform these steps:
-
Search for
odbcand open the ODBC Data Sources (64-bit):
-
Create a User data source (User DSN) based on the ODBC Driver 17 for SQL Server driver:
ODBC Driver 17 for SQL Server
If you don't see the ODBC Driver 17 for SQL Server driver in the list, choose a similar version. -
Then set a Name for the data source (e.g.
Gateway) and the address of the Data Gateway:ZappySysGatewayDSNlocalhost,5000
Make sure you separate the hostname and port with a comma, e.g.localhost,5000. -
Proceed with the authentication part:
- Select SQL Server authentication
-
In the Login ID field enter the user name you created in the Data Gateway, e.g.,
john - Set Password to the one you configured in the Data Gateway
-
Then set the default database property to
OutlookMailOffice365DSN(the one we used in the Data Gateway):OutlookMailOffice365DSNOutlookMailOffice365DSN
Make sure to type the data source name manually or copy/paste it directly into the field. Using the dropdown might fail because the Trust server certificate option is not enabled yet (next step). -
Continue by checking the Trust server certificate option:
-
Once you do that, test the connection:
-
If the connection is successful, everything is good:
-
Done!
We are ready to move to the final step. Let's do it!
Access data in Informatica PowerCenter via the gateway
Finally, we are ready to read data from Outlook Mail (Office 365) in Informatica PowerCenter via the Data Gateway. Follow these final steps:
-
Go back to Informatica PowerCenter.
-
Open Informatica Mapping Designer (Click [D] icon)
-
Click on Source Icon to switch to Sources designer
-
From the top menu > Click on Sources > Import from Database …
-
Select ODBC data source from the dropdown (Find out DSN we created earlier to use as JSON Source)
-
Click Connect button to get a list of tables. Any array node is listed as a table. Also, you will see array node with parent columns (e.g. value_with_parent). You may get some warning like below but they are harmless so just ignore by clicking OK.
DLL name entry missing from C:\Informatica\PowerCenter8.6.1\client\bin\powrmart.ini Section = ODBCDLL Entry = ZappySys JSON Driver
—————————————————-
Using EXTODBC.DLL to support ZappySys JSON Driver. For native support of ZappySys JSON Driver make an entry in the .ini file. -
Read the data the same way we discussed at the beginning of this article.
-
That's it!
Now you can connect to Outlook Mail (Office 365) data in Informatica PowerCenter via the Data Gateway.
john and your password.
Supported Outlook Mail (Office 365) Connector actions
Got a specific use case in mind? We've mapped out exactly how to perform a variety of essential Outlook Mail (Office 365) operations directly in Informatica PowerCenter, so you don't have to figure out the setup from scratch. Check out the step-by-step guides below:
- Delete Message by Id (Single)
- Delete Messages - Using Search Condition (Bulk Delete)
- Download Message Attachment (Single File)
- Download Message Attachments (Multiple Files) - Using Search Condition
- Download Message by Id (Single *.EML File RFC 822 or MIME)
- Download Messages by Search Condition (Multiple *.EML Files RFC 822 or MIME)
- Get Group by Id
- Get Groups
- Get Mail Folder by Id [only works with User Credentials]
- Get Mail Folders
- Get Message Attachment
- Get Message Attachments
- Get Message by Id (Single) - Output binary data (EML RFC 822 or MIME)
- Get Messages
- Get Messages by Search Filters - Output binary data (EML RFC 822 or MIME)
- Get My Information
- Get My Mail Folders [only works with User Credentials]
- Get My Message by Id [only works with User Credentials]
- Get My Messages [only works with User Credentials]
- Get Table Columns
- Get Tables
- Get User by Id
- Get Users
- Send Mail
- Make Generic REST API Request
- Make Generic REST API Request (Bulk Write)
Conclusion
In this article we showed you how to connect to Outlook Mail (Office 365) in Informatica PowerCenter and integrate data without writing complex code — all of this was powered by Outlook Mail (Office 365) ODBC Driver.
Download ODBC PowerPack now or ping us via chat if you have any questions or are looking for a specific feature (you can also reach out to us by submitting a ticket):