Read data from Outlook Mail (Office 365) in SSIS (Export data)

In this section we will learn how to configure and use Outlook Mail (Office 365) Connector in API Source to extract data from Outlook Mail (Office 365).

1. Begin with opening Visual Studio and Create a New Project.

2. Select Integration Service Project and in new project window set the appropriate name and location for project. And click OK.

3. In the new SSIS project screen you will find the following:

   1. SSIS ToolBox on left side bar
   2. Solution Explorer and Property Window on right bar
   3. Control flow, data flow, event Handlers, Package Explorer in tab windows
   4. Connection Manager Window in the bottom
   
   Note: If you don't see ZappySys SSIS PowerPack Task or Components in SSIS Toolbox, please refer to this help link.

4. Now, Drag and Drop SSIS Data Flow Task from SSIS Toolbox. Double click on the Data Flow Task to see Data Flow designer.
   

5. From the SSIS toolbox drag and API Source (Predefined Templates) on the data flow designer surface, and double click on it to edit it:
   

6. Select New Connection to create a new connection:
   

7. Use a preinstalled Outlook Mail (Office 365) Connector from Popular Connector List or press Search Online radio button to download Outlook Mail (Office 365) Connector. Once downloaded simply use it in the configuration:
   

   Outlook Mail (Office 365)

   

8. Proceed with selecting the desired Authentication Type. Then select API Base URL (in most cases default one is the right one). Finally, fill in all the required parameters and set optional parameters if needed. You may press a link Steps to Configure which will help set certain parameters. More info is available in Authentication section.

    User Credentials [OAuth]

   Use delegated access (User Credentials) whenever you want to let a signed-in user work with their own resources or resources they can access. Whether it's an admin setting up policies for their entire organization or a user deleting an email in their inbox, all scenarios involving user actions should use delegated access. [API reference]

   Steps how to get and use Outlook Mail (Office 365) credentials
   

   Follow these simple steps below to create Microsoft Entra ID application with delegated access:

   WARNING: If you are planning to automate processes, we recommend that you use a Application Credentials authentication method. In case, you still need to use User Credentials, then make sure you use a system/generic account (e.g. automation@my-company.com). When you use a personal account which is tied to a specific employee profile and that employee leaves the company, the token may become invalid and any automated processes using that token will start to fail.

   1. Navigate to the Azure Portal and log in using your credentials.
   2. Access Microsoft Entra ID.
   3. Register a new application by going to App registrations and clicking on New registration button:
      INFO: Find more information on how to register an application in Graph API reference.
   4. When configuration window opens, configure these fields:
      • Supported account type
        • Use Accounts in this organizational directory only, if you need access to data in your organization only.
      • Redirect URI:
        • Set the type to Public client/native (mobile & desktop).
        • Use https://zappysys.com/oauth as the URL.
      
   5. After registering the app, copy the Application (client) ID for later:
   6. Then copy OAuth authorization endpoint (v2) & OAuth token endpoint (v2) URLs to use later in the configuration:
   7. Now go to SSIS package or ODBC data source and use the copied values in User Credentials authentication configuration:
      • In the Authorization URL field paste the OAuth authorization endpoint (v2) URL value you copied in the previous step.
      • In the Token URL field paste the OAuth token endpoint (v2) URL value you copied in the previous step.
      • In the Client ID field paste the Application (client) ID value you copied in the previous step.
      • In the Scope field use the default value or select individual scopes, e.g.:
        • email
        • offline_access
        • openid
        • profile
        • Mail.Read
        • Mail.Read.Shared
        • Mail.ReadBasic
        • Mail.ReadBasic.Shared
        • Mail.ReadWrite
        • Mail.ReadWrite.Shared
        • Mail.Send
        • Mail.Send.Shared
        • User.Read
        • User.ReadBasic.All
   8. Press Generate Token button to generate Access and Refresh Tokens.
   9. Optional step. Choose Default User Id from the drop down menu (if someone shared a mailbox with you).
   10. Click Test Connection to confirm the connection is working.
   11. Done! Now you are ready to use the API Connector!

   
   Configuring authentication parameters
   

   Outlook Mail (Office 365)

   User Credentials [OAuth]

   https://graph.microsoft.com/v1.0

   Required Parameters
   Authorization URL	Fill-in the parameter...
   Token URL	Fill-in the parameter...
   Client ID	Fill-in the parameter...
   Scope	Fill-in the parameter...
   Return URL	Fill-in the parameter...
   Optional Parameters
   Client Secret
   Refresh Token File Path
   Login Prompt Option
   Default User Id (Select after clicking **Generate Token**)	me
   RetryMode	RetryWhenStatusCodeMatch
   RetryStatusCodeList	429|503
   RetryCountMax	5
   RetryMultiplyWaitTime	True

   

    Application Credentials [OAuth]

   Application-only access is broader and more powerful than delegated access (User Credentials), so you should only use app-only access where needed. Use it when: 1. The application needs to run in an automated way, without user input (for example, a daily script that checks emails from certain contacts and sends automated responses). 2. The application needs to access resources belonging to multiple different users (for example, a backup or data loss prevention app might need to retrieve messages from many different chat channels, each with different participants). 3. You find yourself tempted to store credentials locally and allow the app to sign in 'as' the user or admin. [API reference]

   Steps how to get and use Outlook Mail (Office 365) credentials
   

   Follow these simple steps below to create Microsoft Entra ID application with application access permissions.

   1. Navigate to the Azure Portal and log in using your credentials.
   2. Access Microsoft Entra ID.
   3. Register a new application by going to App registrations and clicking on New registration button:
      INFO: Find more information on how to register an application in Graph API reference.
   4. When configuration window opens, configure these fields:
      • Supported account type
        • e.g. select Accounts in this organizational directory only if you need access to data in your organization only.
      • Redirect URI:
        • Set the type to Public client/native (mobile & desktop).
        • Leave the URL field empty.
      
   5. After registering the app, copy the Application (client) ID for later:
   6. Then copy OAuth authorization endpoint (v2) & OAuth token endpoint (v2) URLs:
   7. Continue and create Client secret:
   8. Then copy the Client secret for later steps:
   9. Continue by adding permissions for the app by going to the API permissions section, and clicking on Add a permission:
   10. Select Microsoft Graph:
   11. Then choose Application permissions option:
   12. Continue by adding these Mail (Outlook) permissions:
   13. Finish by clicking Add permissions button:
   14. Now it's time to Grant admin consent for your application:
   15. Confirm all the permissions are granted:
   16. Now go to SSIS package or ODBC data source and use the copied values in Application Credentials authentication configuration:
       • In the Token URL field paste the OAuth token endpoint (v2) URL value you copied in the previous step.
       • In the Client ID field paste the Application (client) ID value you copied in the previous step.
       • In the Client Secret field paste the Client secret value you copied in the previous step.
       • Choose Default User Id from the drop down menu.
   17. Click Test Connection to confirm the connection is working.
   18. That's it! Now you can use the API Connector!

   
   Configuring authentication parameters
   

   Outlook Mail (Office 365)

   Application Credentials [OAuth]

   https://graph.microsoft.com/v1.0

   Required Parameters
   Token URL	Fill-in the parameter...
   Client ID	Fill-in the parameter...
   Client Secret	Fill-in the parameter...
   Scope	Fill-in the parameter...
   Default User Id	Fill-in the parameter...
   Optional Parameters
   RetryMode	RetryWhenStatusCodeMatch
   RetryStatusCodeList	429|503
   RetryCountMax	5
   RetryMultiplyWaitTime	True

   

9. Select the desired endpoint, change/pass the properties values, and click on Preview Data button to make the API call.

   API Source - Outlook Mail (Office 365)

   Outlook Mail Connector (Office 365) can be used to integrate Office 365 Outlook Mail API in your App / BI Tools. You can download attachment, read / search Emails, Users, MailFolders, Send email and more.

   

10. That's it! We are done! Just in a few clicks we configured the call to Outlook Mail (Office 365) using Outlook Mail (Office 365) Connector.

    You can load the source data into your desired destination using the Upsert Destination, which supports SQL Server, PostgreSQL, and Amazon Redshift. We also offer other destinations such as CSV, Excel, Azure Table, Salesforce, and more. You can check out our SSIS PowerPack Tasks and components for more options. (*loaded in Trash Destination)